How to Guide: Setup Parking For Your Event With TryBooking

Organising parking for your event is a simple yet crucial way to enhance your attendees' experience and generate additional revenue.

Whether you're managing a rotary club events, agriculture show, festival, or community gathering, having an efficient parking system ensures smooth entry and exit for your guests.

One of the challenges of managing event parking is handling payments efficiently, especially when you need a system that works seamlessly on-site without requiring bulky equipment.

This guide will help you set up parking for your event using TryBooking. From creating your event page to selling parking tickets in person with the TryBooking Box Office App on your phone.

Step-by-Step Creating Your Event on TryBooking

1. Event Details: Enter in your event name, description and contact details:

2. Venue Details: Enter in your event location, select ‘general admission’ allocation type for your event and enter the number of items you estimate you can sell (otherwise just go with 9999)

3. Sesson Times: Select the date and times you wish to host your event by selecting ‘Add Sessions’. You only need to have one session if you are selling items in one day, otherwise add multiple session times. Also note that your booking date should be longer than your event date.

4. Create Tickets: Now it’s time to set up the parking tickets you are selling for your event. You can ‘Create ticket’ for each item.

You can add ‘Group tickets’ to help with bulk orders and provide discounts, like a 2-day parking order. Once done, proceed to the next stage.

5. Customising the Event Page: If you have any images for your event, feel free to add them, but it’s only handy if you plan on selling parking tickets online. Otherwise, just click ‘Create Event’ and you can come back to this later.

6. Check Fee Structure: You may want to check you fee structure to ensure that you know how much you are charging your purchasers. We recommend you absorb the ticket fee, which if your item is below $5 dollars or less is 15 cents.

• On the account dashboard, you can click on ‘Events’ on the left blue bar on your screen.
• Underneath you can click on ‘Global Event Settings’.
• Once clicked, you can select the ‘Fee Structure’ tab
• Now you can check which fees you plan to pass on to your ticket buyer and which you wish to absorb.

Managing Parking For Your Event with TryBooking Box Office App

You can use the TryBooking Box Office App to accept payments on your own phone, no need for a terminal at your event. With the TryBooking Box Office App you can accept multiple contactless payment methods, including credit card, debit card, phone tap to pay, smart watches or simply keep track of cash payments as well.

Setting Up the Box Office App:

1. Check Compatibility: Check if your phone is compatible with the app, check our compatibility table below.

2. Download The App: Download the app on either Apple App Store or Google Play Store.

3. Ensure Your Can Tap To Pay: Make sure your NFC is enabled on your device. If you currently pay using your phone, this should already be enabled.

4. Select Your Items: Log in to your account and navigate to your events. Locate your parking for your event and tap on it and select the current session you want to sell from, choose the quantity of tickets to be sold, and proceed to payment by tapping the checkout button.

5. Checkout: Once at checkout, review the order and then select to take payment through contactless payment or cash.

6. Accept Payment: If you select contactless payment, you just need to present your device to the customer to complete the purchase. (Note that you may have a longer wait for the device to pair with app to take the first payment)

Post-Event Wrap-Up

After your event, use TryBooking’s reporting tools to review parking ticket sales data and trends.

Setting up parking for your event doesn’t have to be complicated, especially when you have the right tools to streamline the process.

With TryBooking and the TryBooking Box Office App, you can take parking ticket sales effortlessly, both online and in person, ensuring a seamless experience for organisers and attendees alike.

If you need assistance setting up your parking tickets or using the Box Office App, our support team is here to help.

Don’t hesitate to reach out! We’re committed to making your event a success. Best of luck, and we hope your event parking is as organised and efficient as your event itself!